Work with the corporations’ accountant to ensure correct and timely filing of corporate tax returns and other required documents.ĩ. Ensure compliance with all state regulations for 501(c)3 and 501(c)6 organizations maintain sales tax exemption status and paperwork.Ĩ. Conduct an annual review on policies and seek consolidation of policies when possible.ħ. Maintain the corporations’ insurance policies. Work with the Executive Director and Executive Committee of the Board of Directors to monitor allocation of funds in appropriate accounts.ĥ. Maintain and reconcile all bank, investment, and credit accounts manage/predict cash flow. Manage office payroll including new employee setup and changes and bi-monthly payroll processing.Ĥ. Enforce the corporation’s late payment policies through monthly reviews of accounts and collections follow-up with goal of maintaining a 96% collection rate or better.ģ. Manage payment of bills and fees to vendors. Manage all billing of membership dues, fees, Business Improvement District assessments, sponsorships, and other accounts payable.Ģ. Additional duties as assigned.Įssential Job Duties and Responsibilitiesġ. This position supports the Executive Director and Director of Operations and will assist with special event administration. In addition, the Executive Assistant performs administrative functions and office management duties. Duties include billing, deposits, payments, bookkeeping, payroll, and collections. Salary/Pay Grade: Salary commensurate with experienceĪn integral part of the Chestnut Hill Business District team, the Executive Assistant is responsible for, day to day bookkeeping and financial management of multiple organizations under the Business District umbrella including the Chestnut Hill Business Association, Chestnut Hill Business Improvement District, Chestnut Hill Community Development Corporation, Chestnut Hill Garden District Fund, and Chestnut Hill Parking Foundation. Shift: Full-time Employment Classification: Exempt Position Reports To: Executive Director, Date Written: 8/2023
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